How to Declutter Your Gmail Inbox in Less Than 10 Minutes

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Over half of the world’s population uses email. In 2019, the total number of emails sent and received per day exceeded 293 billion. By the end of 2023, they will be more than 347 billion. Gmail is the second most popular email client, after Apple Mail.


If you’re like many people, your inbox is probably filled with lots of unread emails–you receive emails faster than you can read them. Organizing your Gmail inbox can help you to stop wasting time and sacrificing productivity because of email clutter. Use these simple tips to manage your emails better.

1. Create Filters

Email providers know how easy it is to get overwhelmed by emails–that’s why the filter option exists. Setting up filters in your Gmail account ensures certain emails are directed away from the primary inbox and sent to certain folders. You don’t need to view or read them straight away. Creating email filters is quite easy, and you can do it for any email.

With email filters, you can label some emails and delete spam. Create filters for emails that aren’t urgent. You can automate the process for emails that fit certain criteria, so you don’t have to create many filters. And once you’ve created filters, you can quickly respond to filtered emails using Gmail templates.

2. Select Your Gmail Layout

The right Gmail layout can also help declutter your inbox. Gmail offers 6 options to help you organize your inbox better. Click on “Settings” on the top-right corner of your account then scroll down. You will find 6 types of layouts.

Find a layout that suits you to keep your inbox organized. You can pick any of these 4 options to customize your inbox.

  • Important First: Gmail uses a yellow marker to predict which emails are most important to you. It displays these messages in an upper inbox and less important messages in a lower inbox.
  • Unread First: This layout is similar to the “Important First” layout. But the top inbox displays messages you haven’t read yet, and the bottom inbox displays everything else.
  • Starred First: A Starred First view splits your inbox and displays starred emails in the upper inbox. The lower inbox displays unstarred emails.
  • Priority Inbox: Not all new emails need to be displayed first. Gmail uses predictive analysis to determine which emails are most important and places them first.


3. Sync Gmail To Your Calendar

No matter how organized your inbox is, it’s impossible to remember everything. Instead of using your inbox to organize your schedule, sync Gmail to your digital calendar so you can get reminded about important events and appointments. Whether you use iCalendar or Google Calendar, you can create calendar reminders and sync them with your mobile device.

Use the calendar to set up reminders about upcoming exams or important phone calls you need to make. Using your calendar to schedule to-dos frees up valuable inbox space. Create reminders in your calendar for appointments scheduled for subsequent weeks or months. That way, you will receive a reminder on time.

Keeping up with your overflowing inbox can be a full-time job. It’s almost impossible to work or study with such an inbox because you can barely find anything. Try out these tips and enjoy a stress-free life with a less crowded inbox.


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