--No. 2 and 3 office-supplies retailers agree to combine into company with $18 billion in annual sales

--Executive management to be determined by search committee

--Deal expected to close this year if shareholders, antitrust officials approve

(Updates with details from conference call and analysts throughout.)

 
   By Joan E. Solsman 
 

For a merger the market has envisioned for years and expected this week, the combination of office-supply stores Office Depot Inc. (ODP) and OfficeMax Inc. (OMX) still came a little sooner than either company planned.

Initially unveiled Wednesday in a premature Office Depot earnings report, the merger of the No. 2 and No. 3 office-supplies retailers behind Staples Inc. (SPLS) is seen as an overdue consolidation that could benefit all three. But excitement about the potential benefits was tempered by a paucity of basic statistics about the resulting company, including who would lead it, where it would be based and what it would be called.

Office Depot agreed to merge with smaller rival OfficeMax in an all-stock deal that values OfficeMax at roughly $1.19 billion and creates a retailer with $18 billion in sales. The companies called the transaction a "merger of equals" in a joint press release that followed more than two hours after the accidental release from Office Depot, which the company said may have been inadvertently caused by its webcast operator.

Shares of Office Depot recently slid 16% to $4.20, while OfficeMax shares fell 5.9% to $12.23. That follows 9.4% and 21% jumps in their respective shares on Tuesday. The Wall Street Journal reported earlier this week that OfficeMax and Office Depot were in advanced talks to merge.

The deal combines two companies in the midst of their own turnaround plans to cope with a sector battling the effects of too many stores, an increasingly digitized office and greater competition from mass merchants and online sellers.

OfficeMax and Office Depot were getting a good deal out of the combination, Credit Suisse analyst Gary Balter said. "Both companies were struggling on their own, they needed to do this," he said.

The $400 million to $600 million in expected cost savings were in line with what analysts were expecting. B. Riley & Co. analyst Scott Tilghman tabulates every $100 million in savings adds a dollar to Office Depot's share valuation, at a time when the stock is trading in the mid-$4 range. He added that all three office-supply chains will benefit by their direct competition getting streamlined to two players, giving the example of the need for less-aggressive bids on big contracts.

But BB&T Capital Markets analyst Anthony Chukumba said integration of the two is hard to conceive, especially without knowing who will be leading the company.

The new company's executive management is still to be determined. The combined company's board would form a selection committee--both of which will have equal representation and governance rights for Office Depot and OfficeMax--to search for a chief executive. The panel will consider Office Depot Chairman and Chief Executive Neil Austrian and OfficeMax CEO Ravi Saligram for the top post, as well as outside candidates.

On a conference call to discuss the merger, leaders of both companies said they didn't want to name a chief executive before the merger had necessary approvals from stockholders and regulators. If it receives those, the merger is expected to close by year's end.

They said the move was a lesson from history. In the late 1990s, Staples and Office Depot put their independent operational strategies on the backburner as they worked on their own combination, which set them back after the Federal Trade Commission blocked Staples takeover of the company.

While Mr. Chukumba said it was helpful to hear the company's confidence about getting FTC approval and explanation for not naming a CEO, "that still doesn't stop a whole bunch of Office Depot and OfficeMax people from updating their resumes."

Analysts generally thought OfficeMax's Mr. Saligram as the one likely to emerge as chief of the combined company, based on his enthusiasm for the sector, his success thus far turning around OfficeMax and his age, as Mr. Austrian is nearly 20 years his senior.

Under the companies' definitive agreement, Office Depot will issue 2.69 new shares--valuing OfficeMax at $13.50 a share based on Tuesday's close--for each OfficeMax share outstanding. The stock-swap value is a 3.8% premium to Tuesday's close of $13.

Office Depot, based in Boca Raton, Fla., has about 1,675 stores world-wide, annual sales of some $11.5 billion and about 39,000 employees. OfficeMax, based in Naperville, Ill., has about 900 stores in the U.S. and Mexico, roughly $7 billion in annual sales and about 29,000 employees.

The companies didn't say Wednesday what the merged company would be called, where it would be based or how many people would work there.

Office Depot has been under pressure from activist hedge fund Starboard Value LP, which disclosed holding a sizable stake in September and has pushed the company to accelerate cost-cutting and take other steps to improve profitability. In October, Office Depot adopted a shareholder-rights plan, or "poison pill," that is designed to deter hostile takeovers.

OfficeMax also has encountered calls for change from a large shareholder. Asset-management firm Neuberger Berman, which holds a roughly 5% stake, has called on the company to return more capital to investors.

Wednesday, both Office Depot and OfficeMax released fourth quarter earnings. Office Depot swung to a loss on declining revenue, with both results below analysts' average estimates. OfficeMax said it had swung to a fourth-quarter loss as revenue fell and expenses jumped.

--Melodie Warner and Saabira Chaudhuri contributed to this article.

Write to Joan E. Solsman at joan.solsman@dowjones.com

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