Notice on Convening an Extraordinary General Meeting of Shareholders of AB Amber Grid
08 August 2023 - 11:10PM
Notice on Convening an Extraordinary General Meeting of
Shareholders of AB Amber Grid
On the initiative and by decision of the Board of AB Amber Grid
(legal entity code 303090867, registered office address Laisvės av.
10, LT-04215 Vilnius, Lithuania), the Extraordinary General Meeting
of Shareholders of AB Amber Grid is convened at the Company's
registered office (address Laisvės av. 10, Vilnius) on 30 August
2023 at 10:00 am. Draft Agenda of the Meeting: 1)
Regarding the selection of AB "Amber Grid" audit company and
determination of payment conditions for audit services for the year
2023-2025. Shareholder registration will commence at 9.15 a.m.,
August 30, 2023. Shareholder registration will be closed at 9.45
a.m., August 30, 2023. Record day of the General Meeting of
Shareholders: August, 23 2023. Attendance and voting at the General
Meeting of Shareholders shall be open to those persons who will be
shareholders of the Company at the end of the record day of the
General Meeting of Shareholders.
A person attending the General Meeting of Shareholders and
entitled to vote must provide a proof of identity. A person who is
not a shareholder shall, in addition to the aforementioned
document, provide a document confirming his/her right to vote at
the General Meeting.Participation and voting at the General Meeting
of Shareholders by electronic means shall not be possible.
On August 8, 2023, the Board of the Company approved the agenda
of the General Meeting of Shareholders and the draft decision of
the Meeting:
- Election of the audit company of AB "Amber Grid" and
determination of the terms of payment for audit services for the
period of 2023-2025.
Proposed draft resolution:
"1.1. UAB PricewaterhouseCoopers, code 111473315 has been
elected as the audit company that will perform the audit of the
financial statements of AB Amber Grid prepared in accordance with
the International Financial Reporting Standards adopted in the
European Union for the period of 2023 - 2025;
1.2. To set a remuneration of no more than 432,900 euros
(excluding VAT) (including the cost of the audit of interim
financial statements of 143,400 euros) for the audit services
referred to in point 1.1 of this Decision for the years 2023 -
2025".
The Company's shareholders may access the draft decisions of the
General Meeting of Shareholders and other additional materials
related to the General Meeting of Shareholders and the exercise of
shareholders' rights at the Central Regulated Information Database
at www.crib.lt and on the Company's website www.ambergrid.lt.
The shareholders of Amber Grid AB, whose shares carry at least
1/20 of the total number of votes, shall have the right to
supplement the agenda of the General Meeting of Shareholders. The
proposal to supplement the agenda shall be submitted in writing by
registered mail or delivered to the Company's registered office at
Laisvės av. 10, LT-04215 Vilnius (hereinafter referred to as the
"Headquarters"). The proposal shall be accompanied by draft
decisions on the proposed items or, where no decisions are
required, explanations on each proposed item on the agenda of the
General Meeting of Shareholders. The agenda shall be supplemented
if the proposal is received by August 14, 2023 at the latest.
Shareholders holding shares representing at least 1/20 of the
total votes shall have the right to propose new draft decisions in
writing on the items on the agenda of the meeting at any time
before or during the General Meeting of Shareholders. Such proposal
shall be in writing and submitted to the Company by registered mail
or delivered to the Headquarters. A proposal made at the meeting
shall be registered in writing and forwarded to the Secretary of
the General Meeting of Shareholders.
Shareholders shall have the right to submit to the Company
questions relating to the agenda of the General Meeting of
Shareholders to be held August 30, 2023 in advance, no later than
by August 24, 2023. Questions shall be in writing and shall be
submitted to the Company by registered mail or delivered to the
Headquarters. The Company will not provide an answer to a question
submitted by a shareholder in person if the relevant information is
available on the Company's website.
Each shareholder shall have the right to authorise a natural or
a legal person to attend and vote on his/her behalf at a General
Meeting of Shareholders. The authorized person shall have an
identity document and a power of attorney certified in accordance
with the procedure established by laws, which shall be delivered to
the Headquarters no later than by the close of registration for the
General Meeting of Shareholders. The authorized person shall have
the same rights at the General Meeting of Shareholders as the
shareholder he/she represents. The form of a power of attorney for
representation at the General Meeting of Shareholders is available
on the Company's website at www.ambergrid.lt.
Shareholders may vote on the items on the agenda of the General
Meeting of Shareholders in writing by completing a general ballot
paper. If a shareholder so requests, the Company shall send the
general ballot paper form by registered mail or deliver it in
person against signature free of charge no later than 10 days
before the General Meeting of Shareholders. The completed general
ballot paper shall be signed by the shareholder or his/her
authorised representative. If the completed general ballot paper
has been signed by a person who is not a shareholder, the completed
ballot paper shall be accompanied by a document confirming the
right to vote. The duly completed general ballot paper shall be
submitted to the Company by registered mail or delivered against
signature at the Headquarters not later than the close of
shareholder registration for the General Meeting of Shareholders.
The form of the general ballot paper is available on the Company's
website at www.ambergrid.lt.
The total number of shares at the date of convening of the
meeting was 178 382 514. All these shares carry voting rights.
The information provided for in Article 26 (2) of the Law on
Companies of the Republic of Lithuania will be available on the
Company's website at www.ambergrid.lt.
Information on supplements to the agenda and on the decisions
adopted by the meeting will also be available on the Central
Regulated Information Database www.crib.lt.
Annexes:
1. Voting ballot of AB Amber Grid;2. Form of the power of
attorney of AB Amber Grid.
More information: Milda Januškevičienė, Communications project
manager of AB Amber Grid, +370 659 53661,
m.januskeviciene@ambergrid.lt
- Annex 1 voting ballot
- Annex 2 Amber Grid Power of attorney
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