UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-
6(e)(2)
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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US Dataworks, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing.
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Amount Previously Paid:
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Form, Schedule or Registration Statement No.:
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US DATAWORKS, INC.
One Sugar Creek Center Boulevard, Suite 500
Sugar Land, TX 77478
(281) 504-8000
August 4, 2008
Dear Stockholder:
You are cordially invited to attend our 2008 Annual Meeting of Stockholders to be held at 9:00
a.m., local time, on Monday, September 15, 2008 at our offices at One Sugar Creek Center Boulevard,
Suite 500, Sugar Land, Texas.
The formal notice of the Annual Meeting and the Proxy Statement have been made a part of this
invitation.
After reading the Proxy Statement, please vote by signing, dating and returning the enclosed
proxy card, or by submitting your proxy voting instructions by telephone or through the Internet.
If you hold your shares through a broker or other nominee you should contact your broker to
determine whether you may submit your proxy by telephone or Internet. YOUR SHARES CANNOT BE VOTED
UNLESS YOU SUBMIT YOUR PROXY OR ATTEND THE ANNUAL MEETING IN PERSON. Your vote is important, so
please submit your proxy promptly.
A copy of our 2008 Annual Report to Stockholders is also enclosed.
The Board of Directors and management look forward to seeing you at the meeting.
Sincerely yours,
/s/ Charles E. Ramey
Charles E. Ramey
Chief Executive Officer
TABLE OF CONTENTS
Notice of Annual Meeting of Stockholders
to be held September 15, 2008
To the Stockholders of US Dataworks, Inc.:
Notice is hereby given that the Annual Meeting of Stockholders of US Dataworks, Inc. will be
held at our offices at One Sugar Creek Center Boulevard, Suite 500, Sugar Land, Texas on September
15, 2008 at 9:00 a.m., local time, for the following purposes:
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To elect three Class III directors to serve until the 2011 Annual Meeting of
Stockholders and thereafter until their successors are elected and qualified.
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2.
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To approve the private placement of the senior secured convertible notes and
issuance of our common stock subject to these notes and related warrants.
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3.
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To ratify the appointment of Ham, Langston & Brezina, LLP as our independent
registered public accounting firm.
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4.
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To transact such other business as may properly come before the meeting and any
and all adjourned or postponed sessions thereof.
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Stockholders of record at the close of business on July 18, 2008 are entitled to notice of and
to vote at the Annual Meeting of Stockholders and any adjournment or postponement thereof.
It is important that your shares are represented at this meeting. Even if you plan to attend
the Annual Meeting, we urge you to vote your shares at your earliest convenience in order to ensure
that your shares will be represented at the Annual Meeting. You may revoke your proxy at any time
prior to its use.
By order of the Board of Directors.
/s/ John T. McLaughlin
John T. McLaughlin
Secretary
Houston, Texas
August 4, 2008
Important Notice Regarding the Availability of Proxy Materials
for the Stockholder Meeting to Be Held on September 15, 2008.
Our Proxy Statement for our 2008 Annual Meeting of Stockholders, along with the proxy card and
our Annual Report on Form 10-KSB are available on our website at www.usdataworks.com.
US DATAWORKS, INC.
One Sugar Creek Center Boulevard, Suite 500
Sugar Land, TX 77478
INFORMATION CONCERNING SOLICITATION AND VOTING
General
The enclosed Proxy is solicited on behalf of the Board of Directors of US Dataworks, Inc.
(which we will refer to as our company, US Dataworks, we or us throughout this Proxy
Statement) for use at the 2008 Annual Meeting of Stockholders to be held at our headquarters
located at One Sugar Creek Center Boulevard, Suite 500, Sugar Land, Texas on Monday, September 15,
2008, at 9:00 a.m., local time, and at any adjournment(s) or postponement(s) thereof, for the
purposes set forth herein and in the accompanying Notice of Annual Meeting of Stockholders. Our
principal executive offices are located at the address listed at the top of the page and the
telephone number is (281) 504-8000.
Our 2008 Annual Report on Form 10-KSB, containing financial statements and financial statement
schedules required to be filed for the year ended March 31, 2008, is being mailed together with
these proxy solicitation materials to all stockholders entitled to vote. This Proxy Statement, the
accompanying Proxy and our 2008 Annual Report will first be mailed on or about August 4, 2008 to
all stockholders entitled to vote at the meeting.
We will provide copies of exhibits to our 2008 Annual Report on Form 10-KSB to any requesting
stockholder upon the payment of a reasonable fee and upon the request of the stockholder made in
writing to US Dataworks, Inc., One Sugar Creek Center Boulevard, Suite 500, Sugar Land, Texas,
77478, Attn: John T. McLaughlin. The request must include a representation by the stockholder
that, as of July 18, 2008, the stockholder was entitled to vote at the Annual Meeting.
Record Date and Share Ownership
Stockholders of record at the close of business on July 18, 2008 (Record Date) are entitled to
notice of and to vote at the Annual Meeting and at any adjournment(s) or postponement(s) thereof.
We have one series of common stock issued and outstanding, designated as Common Stock, $0.0001 par
value per share, and one series of preferred stock issued and outstanding, designated Series B
Convertible Preferred Stock, $0.0001 par value per share. As of the
Record Date, approximately
shares of the Common Stock were issued and outstanding and entitled to vote. Holders of Series B
Convertible Preferred Stock are entitled to the number of votes equal to the number of shares of
Common Stock into which such shares of Series B Convertible Preferred Stock could be converted as
of the Record Date. As of the Record Date, approximately 109,933 shares of the Series B
Convertible Preferred Stock, on an as converted basis, were issued and outstanding and entitled to
vote.
How You Can Vote
Stockholders of record may vote their shares at the Annual Meeting either in person or by
proxy. To vote by proxy, stockholders should either:
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mark, date, sign and mail the enclosed proxy form in the prepaid envelope;
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submit the proxy by telephone; or
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submit the proxy using the Internet.
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Stockholders who hold their shares through a broker or other nominee should contact their
broker to determine whether they may submit their proxy by telephone or Internet. Submitting a
proxy will not affect a stockholders right to vote if the stockholder attends the Annual Meeting
and wants to vote in person.
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Revocability of Proxies
Stockholders may revoke any proxy given pursuant to this solicitation at any time before its
use at the Annual Meeting in any of the three ways:
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by delivering to our principal offices (Attention: Secretary) a written notice of
revocation;
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by submitting a duly executed proxy bearing a later date; or
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by attending the Annual Meeting and voting in person.
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However, a proxy will not be revoked simply by attending the Annual Meeting and not voting.
To revoke a proxy previously submitted by telephone or the Internet, a stockholder of record can
simply vote again at a later date, using the same procedures, in which case the later submitted
vote will be recorded and the earlier vote will thereby be revoked.
Voting
On all matters, each share has one vote. Directors are elected by a plurality vote. The
nominees for the Class III director seats who receive the most affirmative votes of shares present
in person or represented by proxy and entitled to vote on this proposal at the Annual Meeting will
be elected to serve as directors. Each of the other proposals submitted for stockholder approval
at the Annual Meeting will be decided by the affirmative vote of the majority of the shares present
in person or represented by proxy at the Annual Meeting and entitled to vote on such proposal.
Holders of Common Stock and Series B Convertible Preferred Stock vote together as a single class on
all proposals.
Solicitation of Proxies
We will bear the cost of soliciting proxies. We may reimburse brokerage firms and other
persons representing beneficial owners of shares for their expenses in forwarding solicitation
material to such beneficial owners. Proxies may also be solicited by certain of our directors,
officers and regular employees, without additional compensation, personally or by telephone or
facsimile.
Quorum; Abstentions; Broker Non-Votes
Votes cast by proxy or in person at the Annual Meeting (Votes Cast) will be tabulated by the
Inspector of Elections, with the assistance of our transfer agent. The Inspector will also
determine whether or not a quorum is present. In general, Nevada law provides that a quorum
consists of a majority of shares entitled to vote and present or represented by proxy at the
meeting.
The Inspector will treat abstentions as being present and entitled to vote for purposes of
determining the presence of a quorum. As a result, abstentions will have the effect of a negative
vote for those proposals that require the affirmative vote of a majority of shares present in
person or by proxy and entitled to vote. When proxies are properly dated, executed and returned,
the shares represented by such proxies will be voted at the Annual Meeting in accordance with the
instructions of the stockholder. If no specific instructions are given, the shares will be voted:
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for the election of the three nominees for Class III directors set forth herein;
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for the approval of the issuance of our common stock subject to certain
convertible notes and warrants;
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for the ratification of Ham, Langston & Brezina, LLP, as our registered
independent public accounting firm for the fiscal year ending March 31, 2009; and
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upon such other business as may properly come before the Annual Meeting or any
adjournments or postponements thereof in accordance with the discretion of the
proxyholder.
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Proxies that are not returned will not be counted in determining the presence of a quorum and
will not be counted toward any vote.
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If a broker indicates on the enclosed Proxy or its substitute that such broker does not have
discretionary authority as to certain shares to vote on a particular matter (broker non-votes),
those shares will be considered as present for purposes of determining the presence of a quorum but
will not be treated as shares entitled to vote on that matter.
Deadline for Receipt of Stockholder Proposals
Proposals of our stockholders that are intended to be presented by such stockholders at our
2009 Annual Meeting must be received by the Secretary of US Dataworks no later than March 30, 2009
in order that they may be included in our proxy statement and form of proxy relating to that
meeting.
A stockholder proposal not included in our proxy statement for the 2009 Annual Meeting will be
ineligible for presentation at the meeting unless the stockholder gives timely notice of the
proposal in writing to the Secretary of US Dataworks at our principal executive offices. To be
timely, we must have received the stockholders notice no later than June 13, 2009.
If a stockholder wishing to present a proposal at the 2009 Annual Meeting (without regard to
whether it will be included in the proxy materials for that meeting) fails to notify us by June 13,
2009, the proxies received for the 2009 Annual Meeting will confer discretionary authority to vote
on any stockholder proposals properly presented at that meeting.
IMPORTANT
PLEASE SUBMIT YOUR PROXY AT YOUR EARLIEST CONVENIENCE SO THAT, WHETHER YOU
INTEND TO BE PRESENT AT THE ANNUAL MEETING OR NOT, YOUR SHARES CAN BE VOTED,
THIS WILL NOT LIMIT YOUR RIGHTS TO ATTEND OR VOTE AT THE ANNUAL MEETING.
4
Proposal 1: Election of Directors
Directors and Nominees
Our Amended and Restated Bylaws provide that we shall have no less than one nor more than 11
directors. The number of members of our Board of Directors is currently set at seven. Our Amended
and Restated Bylaws also provide for the classification of the Board of Directors into three
classes of directors, each consisting of a number of directors equal as nearly as practicable to
one-third the total number of directors, with the term of office of one class expiring each year.
Unless otherwise instructed, the enclosed Proxy will be voted FOR the election of the persons
named below as Class III directors for a term of three years expiring at the 2011 Annual Meeting of
Stockholders and until their successors are duly elected and qualified. If a nominee shall be
unavailable as a candidate as of the date of the Annual Meeting, votes pursuant to the Proxy will
be voted FOR either for a substitute nominee designated by the Board of Directors or, in the
absence of such designation, in such other manner as the directors may in their discretion
determine. The Board of Directors does not anticipate that the nominees will become unavailable as
candidates. The nominees for Class III directors, as selected by the Corporate
Governance/Nominating Committee of the Board of Directors, and the incumbent Class I and Class II
directors are as follows:
Nominees as Class III Directors Terms Expire 2011
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Name
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Age
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Business Experience and Education
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J. Patrick Millinor, Jr.
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62
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Mr. Millinor has served as a director
since December 2004. He served as
Chairman and Chief Executive Officer of
Ampam, Inc. from October 2004 until his
retirement in December 2005. From 2000
until he joined Ampam, he held several
positions in conjunction with his
association with a venture capital
group. His positions included Chairman
of Encompass, Inc., Chairman of ADViSYS,
Inc., and Chief Financial Officer of
Agennix, Incorporated. Between 1986 and
2000, Mr. Millinor held several
executive positions, including Chief
Executive Officer of GroupMAC, Inc.,
Chief Executive Officer of UltrAir,
Inc., and Chief Operating Officer of
Commonwealth Financial Group, Inc. He
was a partner with KPMG LLP for eight
years prior to 1986.
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Charles E. Ramey
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67
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Mr. Ramey has served as a director since
July 2001 and became our Chief Executive
Officer in December 2001. Prior to
joining US Dataworks, Mr. Ramey was a
private investor from December 1998
through July 2001 and was President and
co-founder of PaymentNet Inc., now
Signio Inc., an outsourced e-commerce
payment processing company, from April
1996 to December 1998.
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Mario Villarreal
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39
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Mr. Villarreal was named President and
Chief Operating Officer and appointed to
our Board in May 2008 and has previously
served as our Vice President and Chief
Technology Officer since April 2001. In
April 2004, he was named Senior Vice
President. In November 1997, Mr.
Villarreal co-founded US Dataworks,
Inc., a Delaware corporation, and served
as its Vice President from November 1997
to April 2001. From June 1991 to May
1997, Mr. Villarreal served as Manager
of Systems Architecture Group at
TeleCheck Services, Inc.
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Class I Directors Terms Expire 2009
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Name
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Age
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Business Experience and Education
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Joe Abrell
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74
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Mr. Abrell has served as a director
since October 1999. From July 1997
until his retirement in December 1999,
he served as a consultant at PrimeCo
Personal Communications, a wireless
technology company. From July 1986 to
December 1999, he operated his own
public relations and marketing firm,
Joe Abrell, Inc.
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John L. Nicholson, M.D.
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73
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Dr. Nicholson has served as a director
since September 2002. He has been in
private practice since 1969. Dr.
Nicholson brings an entrepreneurial
perspective and seasoned business
experience to the Board of Directors.
He has been an investor in several
companies, including US Dataworks,
Inc. Dr. Nicholson has served on many
local, state, and national medical
organizations and has been an
Associate Clinical Professor at
Stanford University since 1969.
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Class II Directors Terms Expire 2010
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Name
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Age
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Business Experience and Education
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Hayden D. Watson
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59
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Mr. Watson has served as a director since
September 2002. In May 1999, he founded The
Mariner Group, Inc., a banking investment and
management consulting company, where he
serves as President. From December 1996 to
May 1999, Mr. Watson served as Managing
Director of Bank Operations for Fleet
Financial Group, now FleetBoston Financial
Corporation, a financial holding company.
Mr. Watson has served as a director of Treaty
Oak Bank since September 2004 and has served
as a director of Vision Bank Texas since June
2007.
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Thomas L. West, Jr.
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71
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Mr. West has served as a director since
September 2002. He has served as Chairman and
Chief Executive Officer of WestMark Ventures,
a venture capital company, since January
2000. Prior to joining WestMark Ventures, Mr.
West held various positions at the American
General Financial Group, a financial services
company, including Chairman and CEO of
American General Retirement Services from
April 1994 to January 2000.
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Required Vote
The nominees for the Class III director seats who receive the most affirmative votes of shares
present in person or represented by proxy and entitled to vote on this proposal at the meeting will
be elected to serve as directors. Unless marked to the contrary, proxies received will be voted
FOR the nominees.
The Board of Directors recommends a vote FOR election of the nominees set forth above as Class III directors
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2
Director Independence
The Board of Directors has determined that, except for Messrs. Ramey and Villarreal, each
individual who currently serves as a member of the board is, and each individual who served as a
member of the board in fiscal year 2008 was, an independent director within the meaning of
Section 121A of the American Stock Exchange listing standards. Messrs. Ramey and Villarreal are
not independent because they are employed by US Dataworks. All of the nominees are members of the
board standing for re-election as directors.
Board Meetings
The Board of Directors held five meetings during fiscal year 2008. All directors attended at
least 75% of the aggregate of all meetings of the Board and of the committees of the Board on which
they served. We do not have a formal policy regarding director attendance at annual meetings of
stockholders; however, it is expected, absent good reason, that all directors will be in
attendance. All of our directors attended the 2007 Annual Meeting.
Committees of the Board of Directors
Since September 6, 2007, the Board of Directors has appointed an Audit Committee, a
Compensation Committee and a Nominating and Corporate Governance Committee. Prior to this time,
the Board of Directors had appointed a separate Nominating Committee and Corporate Governance
Committee. The Board has determined that each director who serves on these committees is
independent, as that term is defined by applicable listing standards of the American Stock
Exchange and Securities and Exchange Commission rules. The Board of Directors has adopted written
charters for each of these committees. The Audit Committee charter was attached as Appendix A to
the proxy statement for our 2006 Annual Meeting of Stockholders and the Compensation Committee
Charter was attached as Appendix A to the proxy statement for our 2007 Annual Meeting of
Stockholders. The Corporate Governance/Nominating Committee Charter is attached to this Proxy
Statement as Appendix A. All our committee charters are available on our Investors Relations page
of our Website (www.usdataworks.com).
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Audit Committee
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Number of Members:
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4
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Current Members:
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Joe Abrell
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J. Patrick Millinor, Jr., Chairman and Financial Expert
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John L. Nicholson, MD
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Hayden Watson
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Number of Meetings in 2008:
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13
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Functions:
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The Audit Committee's primary functions are to oversee the integrity of our financial statements, oversee our compliance with legal and regulatory reporting requirements, appoint a firm of certified public accountants whose duty it is to audit our financial records for the fiscal year for which it is appointed, evaluate the qualifications and independence of the independent registered public accounting firm, oversee the performance of our internal audit
function and independent registered public accounting firm, and determine their compensation and oversee their work. It is not the duty of the Audit Committee to plan or conduct audits or to determine that our financial statements are complete and accurate and are prepared in accordance with generally accepted accounting principles. Management is responsible for preparing our financial statements and the independent registered public accounting firm is responsible for auditing those financial statements.
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Compensation Committee
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Number of Members:
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3
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Current Members:
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John L. Nicholson, MD
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Hayden D. Watson
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Thomas L. West, Jr., Chairman
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Number of Meetings in
2008:
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8
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Functions:
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The Compensation Committees primary
functions are to (a) review and approve corporate goals and objectives
relevant to senior executive compensation (including that of the
Chief Executive Officer), evaluate senior managements performance in
light of those goals and objectives, and determine and approve senior
managements compensation level based on their evaluation, (b) make
recommendations to the Board of Directors with respect to non-senior
management compensation, incentive-compensation plans and
equity-based plans, (c) administer our compensation plans and programs, and
(d) review management development and succession programs.
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Nominating Committee
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Number of Members:
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3
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Members in 2008:
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Joe Abrell, Chairman
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John L. Nicholson, MD
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Thomas L. West, Jr.
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Number of Meetings in
2008:
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1
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Functions:
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The Nominating Committees primary
functions are to (a) identify
individuals qualified to serve on
the Board of Directors and
recommend that the Board of
Directors select director nominees
to be considered for election at
our annual meetings of
stockholders or to be appointed by
the Board of Directors to fill an
existing or newly-created vacancy
on the Board of Directors, (b)
identify members of the Board of
Directors to serve on Board
committees and to serve as
chairmen thereof and recommend
each such member and chairman to
the Board of Directors, (c)
develop and revise, as
appropriate, corporate governance
guidelines applicable to us and
make recommendations regarding the
composition of committees of the
Board of Directors after
consultation with the Chief
Executive Officer and with
consideration of the desires of
individual members of the Board of
Directors, (d) review and make
recommendations to the Board of
Directors with respect to
candidates for director proposed
by stockholders, (e) consider and
make recommendations to the Board
concerning the appropriate size of
the Board, (f) evaluate on an
annual basis the functioning and
effectiveness of the Board of
Directors, its committees and its
individual members, and to the
extent the Committee deems
appropriate, recommend changes to
increase the effectiveness of the
Board of Directors and its
committees, (g) consider and make
recommendations on matters related
to the practices, policies and
procedures of the Board of
Directors, and (h) perform such
other activities and functions
related to the selection and
nomination of directors as may be
assigned from time to time by the
Board of Directors, including, but
not limited to preparing or
causing to be prepared any reports
or other disclosure required with
respect to the Committee by any
applicable proxy or other rules of
the Securities and Exchange
Commission or as required by the
rules and regulations of the
American Stock Exchange.
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Corporate Governance Committee
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Number of Members:
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3
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Members in 2008:
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Joe Abrell
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John L. Nicholson, MD, Chairman
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Hayden D. Watson
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Number of Meetings in
2008:
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2
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Functions:
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The Corporate Governance Committees
primary functions are to (a) formulate
and recommend to the Board of Directors
a list of corporate governance
guidelines, (b) recommend to the Board
of Directors any revisions to the
Corporate Governance Charter or
committee policy to ensure compliance
with applicable securities laws and
regulations and stock market rules, (c)
formulate and recommend to the Board of
Directors a code of business conduct
and ethics for directors, officers and
employees of the Company that, among
other things, encourages the reporting
of any illegal or unethical behavior,
(d) evaluate on an annual basis the
performance of our management as a
whole and as individuals with respect
to compliance with the Corporate
Governance Charter and committee policy
and report such findings to the Board
of Directors, (e) consider and make
recommendations on matters related to
the practices, policies and procedures
of the Board of Directors, and (f)
perform such other activities and
functions related to corporate
governance as may be assigned from time
to time by the Board of Directors,
including, but not limited to preparing
or causing to be prepared any reports
or other disclosure required with
respect to the Corporate Governance
Committee by any applicable proxy or
other rules of the Securities and
Exchange Commission or as required by
the rules and regulations of the
American Stock Exchange or the State of
Nevada.
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Nominating and Corporate
Governance Committee
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Number of Members:
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5
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Members in 2008:
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Joe Abrell
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J. Patrick Millinor, Jr.
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John L. Nicholson, MD
|
|
|
Hayden D. Watson, Chairman
|
|
|
Thomas L. West, Jr.
|
|
|
|
Number of Meetings in
2008:
|
|
3
|
|
|
|
Functions:
|
|
The Nominating and Corporate
Governance Committees primary
functions are to(a) recommend to the
Board nominees for election at our
annual meetings of stockholders or to
be appointed to fill an existing or
newly-created vacancy on the Board,
(b) identify and make recommendation
regarding members to serve on Board
committees, (c) develop and revise
corporate governance guidelines
applicable to us, (d) review and make
recommendations to the Board
candidates for director proposed by
stockholders, (e) consider and make
recommendations to the Board
concerning the appropriate size of
the Board, (f) evaluate on an annual
basis the functioning and
effectiveness of the Board, its
committees and its individual
members, (g) consider and make
recommendations on matters related to
the
|
5
|
|
|
|
|
practices, policies and
procedures of the Board, (h)
formulate and recommend to the Board
a list of corporate governance
guidelines, (i) recommend to the
Board any revisions to the
committees Charter, (j) formulate
and recommend to the Board a code of
business conduct and ethics for
directors, officers and employees of
the Company, and (k) evaluate on an
annual basis the performance of our
management as a whole and as
individuals with respect to
compliance with the corporate
governance guidelines.
|
Director Nomination Policy
The purpose of our director nomination policy is to describe the process by which we select
candidates for inclusion in our recommended slate of director nominees. The director nomination
policy is administered by the Nominating and Corporate Governance Committee. Pursuant to its
charter, the Corporate Governance/Nominating Committee evaluates nominees to the Board of Directors
based on relevant industry experience, general business experience, relevant financial experience,
and compliance with independence and other qualifications necessary to comply with any applicable
tax and securities laws and the rules and regulations of the American Stock Exchange.
The policy provides that candidates for Board membership must possess the background, skills
and expertise to make significant contributions to the Board, to us and to our stockholders.
Desired qualities to be considered include substantial experience in business or administrative
activities; breadth of knowledge about issues affecting us; and ability and willingness to
contribute special competencies to Board activities. The Board also considers whether members and
potential members are independent under the American Stock Exchange listing standards. In
addition, candidates should possess the following attributes: personal integrity; absence of
conflicts of interest that might impede the proper performance of the responsibilities of a
director; ability to apply sound and independent business judgment; sufficient time to devote to
Board and Company matters; ability to fairly and equally represent all stockholders; reputation and
achievement in other areas; independence under Securities and Exchange Commission rules; and
diversity of viewpoints, background and experience.
The Board of Directors intends to review the charter of the Corporate Governance/Nominating
Committee and the director nomination policy from time to time to consider whether modifications to
the charter or policy may be advisable as our needs and circumstances evolve and as applicable
legal or listing standards change. The Board may amend the charter or the policy at any time.
Stockholder Nominations
The Corporate Governance/Nominating Committee will consider director candidates recommended by
stockholders and will evaluate such director candidates in the same manner in which it evaluates
candidates recommended by other sources. In making recommendations for director nominees for the
annual meeting of stockholders, the Corporate Governance/Nominating Committee will consider any
written recommendations of director candidates by stockholders received by the Secretary of US
Dataworks no later than 90 days before the anniversary of the previous years annual meeting of
stockholders, except that if no annual meeting was held in the previous year or if the date of the
annual meeting is advanced by more than 30 days prior to, or delayed by more than 60 days after
such anniversary date, notice must be received by the 10
th
day following the date that
public disclosure of the date of the annual meeting is given to stockholders. Recommendations must
be mailed to US Dataworks, Inc., One Sugar Creek Center Boulevard, Suite 500, Sugar Land, TX
77478, Attention: Secretary, and include all information regarding the candidate as would be
required to be included in a proxy statement filed pursuant to the proxy rules promulgated by the
Securities and Exchange Commission if the candidate were nominated by the Board of Directors
(including such candidates written consent to being named in the proxy statement as a nominee and
to serving as a director if elected). The stockholder giving notice must provide (i) his or her
name and address, as they appear on our books, and (ii) the class and number of shares of our
capital stock that are beneficially owned by such stockholder. We may require any proposed nominee
to furnish such other information we may require to be set forth in a stockholders notice of
nomination that pertains to the nominee.
Communication with Directors
The Board of Directors welcomes communications from its stockholders and other interested
parties and has adopted a procedure for receiving and addressing those communications.
Stockholders and other interested parties may communicate
6
any concerns they may have about US Dataworks directly to either the full Board of Directors
or to one or more directors by mailing their communications to US Dataworks at the following
address: [Director], US Dataworks, Inc., One Sugar Creek Center Boulevard, Suite 500, Sugar Land,
Texas 77478, Attention: Secretary (Board Matters). The Secretary promptly will forward all
stockholder communications and other communications from interested parties unopened to the
intended recipient.
2008 Compensation of Directors
Directors who are employees receive no additional compensation for service on our Board of
Directors. The following tables set forth the compensation amounts earned or paid to each
non-employee director for their service for the year ended March 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or
|
|
Option Awards
|
|
|
Name
|
|
Paid in Cash($)
|
|
($)(1)(2)
|
|
Total($)
|
Joe Abrell
|
|
$
|
21,000
|
|
|
$
|
29,831
|
|
|
$
|
50,831
|
|
J. Patrick Millinor, Jr.
|
|
$
|
21,000
|
|
|
$
|
24,912
|
|
|
$
|
45,912
|
|
John L. Nicholson, MD
|
|
$
|
21,000
|
|
|
$
|
29,831
|
|
|
$
|
50,831
|
|
Hayden D. Watson
|
|
$
|
21,000
|
|
|
$
|
36,010
|
|
|
$
|
57,010
|
|
Thomas L. West, Jr.
|
|
$
|
21,000
|
|
|
$
|
36,597
|
|
|
$
|
57,597
|
|
|
|
|
(1)
|
|
The table below sets forth the aggregate number of option awards held by our
non-employee directors as of March 31, 2008.
|
|
|
|
|
|
Name
|
|
Option Awards (#)
|
Joe Abrell
|
|
|
632,000
|
|
J. Patrick Millinor, Jr.
|
|
|
513,334
|
|
John L. Nicholson, MD
|
|
|
693,000
|
|
Hayden D. Watson
|
|
|
956,000
|
|
Thomas L. West, Jr.
|
|
|
749,000
|
|
|
|
|
(2)
|
|
Represents the compensation costs for financial reporting purposes for the year under
the Statement of Financial Accounting Standards No. 123 (revised 2004) (SFAS 123R). See
Note 2 to the Notes of Financial Statements in Item 7 in our 2008 Annual Report on Form
10-KSB for the assumptions made in determining SFAS 123R values.
|
Narrative of Director Compensation
Each non-employee director receives a fee of $5,000 for attendance at a board meeting in
person and $1,000 for attendance at a board meeting by telephone. Additionally, we reimburse
directors for reasonable out-of-pocket expenses incurred in attending meetings of the Board of
Directors or the committees thereof, and for other expenses reasonably incurred in their capacity
as our directors. Our non-employee directors also receive options under our Amended and Restated
2000 Stock Option Plan (2000 Plan) as follows:
|
|
|
an option to purchase 100,000 shares of our Common Stock (Election Stock Option) upon
election or re-election to the Board of Directors at an annual meeting of stockholders;
provided, however, if elected to serve a term of less than three years, the non-employee
director received a pro rata portion of the 100,000 shares;
|
|
|
|
|
an annual option to purchase 60,000 shares of our Common Stock, which is fully vested
on the date of grant;
|
|
|
|
|
an annual option to purchase 50,000 shares, 50,000 shares and 30,000 shares of our
Common Stock granted to the Lead Director, the Audit Committee Chairperson and each
Chairperson for the other committees, respectively;
|
|
|
|
|
an annual option to purchase 10,000 shares of our Common Stock granted to each other
committee member, other than those on the Audit Committee; and
|
7
|
|
|
an annual option to purchase 15,000 shares of our Common Stock granted to members of
the Audit Committee, except the Chairperson.
|
The Election Stock Option vests in three equal annual installments. However, if the
non-employee director is not initially elected in a regular annual meeting, the shares vest in
equal annual installments such that the shares will be fully vested at the annual meeting for which
the non-employees Class of directors is to be elected. Except as noted above, all other options
vest in full on the one year anniversary of the date of grant.
8
Our Executive Officers
Our executive officers generally serve at the pleasure of the Board of Directors and are
subject to annual appointment by the Board at its first meeting following the annual meeting of
stockholders. Information regarding Messrs. Ramey and Villarreal can be found under Directors and
Nominees. Our other executive officer as of July 2008 are:
|
|
|
|
|
|
|
Name
|
|
Age
|
|
Business Experience and Education
|
John T. McLaughlin
|
|
|
53
|
|
|
Mr. McLaughlin has served as our Chief
Accounting Officer since March 2006, and as
our Controller from February 2005 to March
2006. Prior to joining us, Mr. McLaughlin was
self employed as a financial consultant to
companies involved in wholesale and retail
distribution. From 1995 through 2000, he
served in various accounting and finance roles
with companies involved in manufacturing and
distribution of computer and office equipment.
Mr. McLaughlins earlier experience included
internal audit activities for a publicly
traded oil and gas services company.
|
9
Executive Compensation
2008 Summary Compensation Table
The following table sets forth compensation for services rendered in all capacities to US
Dataworks for the fiscal year ended March 31, 2008 for the Chief Executive Officer and the two
other most highly compensated executive officers as of March 31, 2008 whose total annual salary and
bonus for fiscal 2008 exceeded $100,000, whom we refer to in this Proxy Statement as the named
executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
Option
|
|
Incentive Plan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards
|
|
Awards
|
|
Compensation
|
|
|
Name & Principal Position
|
|
Year
|
|
Salary($)
|
|
Bonus($)
|
|
($)(1)
|
|
($)(1)
|
|
($)
|
|
Total($)
|
Charles E. Ramey
Chief Executive Officer
|
|
|
2008
|
|
|
$
|
220,000
|
|
|
$
|
1,000
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
$
|
221,000
|
|
|
|
|
2007
|
|
|
$
|
217,205
|
|
|
$
|
1,000
|
|
|
$
|
43,633
|
|
|
$
|
138,600
|
|
|
|
¾
|
|
|
$
|
400,438
|
|
Terry Stepanik (2)
President, Payment Products Division
|
|
|
2008
|
|
|
$
|
190,000
|
|
|
$
|
1,000
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
$
|
191,000
|
|
|
|
|
2007
|
|
|
$
|
190,000
|
|
|
$
|
1,000
|
|
|
|
¾
|
|
|
$
|
72,000
|
|
|
$
|
96,250
|
|
|
$
|
359,250
|
|
Mario Villarreal(3)
President and Chief Operating Officer
|
|
|
2008
|
|
|
$
|
185,000
|
|
|
$
|
1,000
|
|
|
$
|
11,694
|
|
|
|
¾
|
|
|
$
|
66,397
|
|
|
$
|
264,091
|
|
|
|
|
2007
|
|
|
$
|
185,000
|
|
|
$
|
1,000
|
|
|
$
|
41,763
|
|
|
|
¾
|
|
|
$
|
19,687
|
|
|
$
|
247,450
|
|
|
|
|
(1)
|
|
Represents the compensation costs for financial reporting purposes for the year under the
SFAS 123R. See Note 2 to the Notes of Financial Statements in Item 7 in our 2007 Annual
Report.
|
|
(2)
|
|
Mr. Stepanik resigned from his position with us and from the Board on May 14, 2008.
|
|
(3)
|
|
Prior to May 14, 2008, Mr. Villarreal served as our Senior Vice President and Chief
Technology Officer.
|
Narrative to Summary Compensation Table
On May 23, 2006, we entered into an employment agreement with Charles E. Ramey pursuant to
which he was employed as our Chief Executive Officer and Chairman of the Board of Directors at an
annual base salary of $220,000 for a term of two years. Pursuant to the terms of the agreement, Mr.
Ramey received an option to purchase 600,000 shares of our common stock under our Amended and
Restated 2000 Stock Option Plan (2000 Plan) at an exercise price of $0.75 per share. The option
vested as to 300,000 shares on each of May 23, 2007 and 2008. We also awarded Mr. Ramey 100,000
shares of restricted stock under the 2000 Plan, which vested immediately. Mr. Ramey was also
eligible to receive a bonus at the discretion of the Board of Directors. The agreement
automatically renewed for successive one year terms unless either party gives timely notice of
non-renewal. On February 21, 2008, Mr. Ramey gave notice that he did not intend to renew his
agreement as such the agreement expired on its terms on May 22, 2008.
On April 3, 2006, we entered into an employment agreement with Terry Stepanik, pursuant to
which he was employed as our President, Payment Products Division and Vice Chairman at an annual
base salary of $190,000 for a term of three years. Pursuant to the terms of the agreement, Mr.
Stepanik received an option to purchase 550,000 shares of our common stock under the 2000 Plan at
an exercise price of $0.46 per share. The option vested as to 150,000 shares on April 3, 2006 and
as to 200,000 shares on each of April 3, 2007 and 2008. Mr. Stepanik also received a bonus of
$96,250 for fiscal year 2006. The agreement automatically renewed for successive one year terms
unless either party gives timely notice of non-renewal. Mr. Stepaniks agreement was not renewed
and termed on its terms on April 3, 2008.
On April 3, 2006, we entered into an employment agreement with Mario Villarreal, pursuant to
which he was employed as our Senior Vice President and Chief Technology Officer at an annual base
salary of $185,000 for a term of three years.
10
Pursuant to the terms of the agreement, Mr. Villarreal received 200,000 shares of restricted
stock under the 2000 Plan. The restricted stock vested as to 25,000 shares on April 3, 2006 and as
to 87,500 shares on each of April 3, 2007 and 2008. Mr. Villarreal was also eligible to receive a
quarterly bonus equal to 3.5% of the increase in our revenue from quarter to quarter. The
agreement automatically renewed for successive one year terms unless either party gives timely
notice of non-renewal. Mr. Villarreals agreement was not renewed and termed on its terms on April
3, 2008.
In connection with his promotion to President and Chief Operating Officer, we entered into a
new employment agreement with Mr. Villarreal on June 12, 2008. Under the new agreement Mr.
Villarreal will receive an annual base salary of $185,000 for a term of one year. If Mr. Villarreal
is terminated, other than for cause, death or disability, or resigns within 60 days following a
material reduction in duties or a material reduction in compensation within six months following a
change of control, Mr. Villarreal is entitled to receive a lump sum payment equal to one-half (0.5)
times his annual base salary and any unpaid base salary and bonus, subject to compliance with
certain ongoing obligations and the delivery of a release to us.
Outstanding Equity Awards at 2008 Fiscal-Year End
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market
|
|
Awards:
|
|
Equity Incentive
|
|
|
Number of
|
|
Number of
|
|
|
|
|
|
|
|
|
|
Number of
|
|
Value of
|
|
Number of
|
|
Plan Awards:
|
|
|
Securities
|
|
Securities
|
|
|
|
|
|
|
|
|
|
Shares or
|
|
Shares or
|
|
Unearned
|
|
Market Value of
|
|
|
Underlying
|
|
Underlying
|
|
|
|
|
|
|
|
|
|
Units of
|
|
Units of
|
|
Shares, Units or
|
|
Unearned Shares,
|
|
|
Unexercised
|
|
Unexercised
|
|
Option
|
|
|
|
|
|
Stock that
|
|
Stock that
|
|
Other Rights
|
|
Units or Other
|
|
|
Options
|
|
Options
|
|
Exercise
|
|
Option
|
|
have not
|
|
have not
|
|
that have not
|
|
Rights that have
|
|
|
(#)
|
|
(#)
|
|
Price
|
|
Expiration
|
|
Vested
|
|
Vested
|
|
Vested
|
|
not Vested
|
Name
|
|
Exercisable
|
|
Unexercisable
|
|
($)
|
|
Date
|
|
(#)
|
|
($)
|
|
(#)
|
|
($)
|
Charles E. Ramey
|
|
|
3,000
|
|
|
|
¾
|
|
|
|
1.20
|
|
|
|
10/23/2011
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
394,000
|
|
|
|
¾
|
|
|
|
1.00
|
|
|
|
05/20/2013
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
300,000
|
(1)
|
|
|
300,000
|
(1)
|
|
|
0.75
|
|
|
|
05/23/2016
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
Terry Stepanik
|
|
|
582,250
|
|
|
|
¾
|
|
|
|
0.55
|
|
|
|
05/14/2010
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
290,000
|
|
|
|
¾
|
|
|
|
1.49
|
|
|
|
05/14/2010
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
350,000
|
(2)
|
|
|
200,000
|
(2)
|
|
|
0.46
|
|
|
|
05/14/2010
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
Mario Villarreal
|
|
|
641,363
|
|
|
|
¾
|
|
|
|
0.55
|
|
|
|
04/25/2013
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
290,000
|
|
|
|
¾
|
|
|
|
1.49
|
|
|
|
04/26/2013
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
87,500
|
(3)
|
|
$
|
13,125
|
|
|
|
¾
|
|
|
|
¾
|
|
|
|
|
(1)
|
|
Stock Option vests as to 50% of the shares on each of May 22, 2007 and 2008.
|
|
(2)
|
|
Stock Option vests immediately as to 150,000 shares and 200,000 shares on each of April 3,
2007 and 2008.
|
|
(3)
|
|
Restricted Stock Awards vests immediately as to 25,000 shares and 87,500 shares on each of
April 3, 2007 and 2008.
|
11
Security Ownership of Certain Beneficial Owners and Management
The following table sets forth certain information as of July 18, 2008, as to shares of our
common stock beneficially owned by: (i) each person who is known by us to own beneficially more
than 5% of any class of our capital stock, (ii) each of our Named Officers, (iii) each of our
directors and (iv) all of our current directors and executive officers as a group. Unless otherwise
stated below, the address of each beneficial owner listed on the table is c/o US Dataworks, Inc.,
One Sugar Creek Center Boulevard, Suite 500, Sugar Land, Texas 77478.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of Beneficial Ownership
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Right To
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares of
|
|
Acquire
|
|
|
|
|
|
|
|
|
|
|
Shares of
|
|
Series B
|
|
Beneficial
|
|
|
|
|
|
Percentage of Class
|
|
|
|
|
Common
|
|
Preferred
|
|
Ownership of
|
|
|
|
|
|
Beneficially Owned
|
|
Percentage of Voting
|
|
|
Stock
|
|
Stock
|
|
Common Stock
|
|
Total
|
|
|
|
|
|
|
|
|
|
Securities
|
Name and Address of
|
|
Beneficially
|
|
Beneficially
|
|
within 60 days
|
|
Common
|
|
Common
|
|
Series B
|
|
Beneficially
|
Beneficial Owner
|
|
Owned
|
|
Owned
|
|
of July 18, 2008
|
|
Stock
|
|
Stock (2)
|
|
Preferred Stock
|
|
Owned(1)(2)
|
5% Stockholders
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark Deveau
|
|
|
39,322
|
|
|
|
11,200
|
|
|
|
11,200
|
|
|
|
50,522
|
|
|
|
*
|
|
|
|
10.2
|
%
|
|
|
*
|
|
Harvey M. Gammon (3)
|
|
|
44,569
|
|
|
|
56,000
|
|
|
|
56,000
|
|
|
|
100,569
|
|
|
|
*
|
|
|
|
50.9
|
|
|
|
*
|
|
Thomas & Lois Gibbons
|
|
|
503
|
|
|
|
13,400
|
|
|
|
13,400
|
|
|
|
13,903
|
|
|
|
*
|
|
|
|
12.2
|
|
|
|
*
|
|
Highbridge International
LLC(4)
|
|
|
155,280
|
|
|
|
|
|
|
|
6,104,652
|
|
|
|
6,259,932
|
|
|
|
|
|
|
|
¾
|
|
|
|
|
|
Castlerigg Master
Investments Ltd.(5)
|
|
|
|
|
|
|
|
|
|
|
6,976,744
|
|
|
|
6,976,744
|
|
|
|
|
|
|
|
¾
|
|
|
|
|
|
Cranshire Capital, L.P.(6)
|
|
|
|
|
|
|
|
|
|
|
872,093
|
|
|
|
872,093
|
|
|
|
|
|
|
|
¾
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Named Officers and
Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles E. Ramey
|
|
|
2,140,210
|
|
|
|
|
|
|
|
997,000
|
|
|
|
3,137,120
|
|
|
|
%
|
|
|
|
*
|
|
|
|
|
|
Terry Stepanik (7)
|
|
|
473,466
|
|
|
|
|
|
|
|
1,422,250
|
|
|
|
1,895,716
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
Mario Villarreal
|
|
|
414,700
|
|
|
|
|
|
|
|
931,363
|
|
|
|
1,345,533
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
Joe Abrell
|
|
|
1,000
|
|
|
|
|
|
|
|
632,000
|
|
|
|
633,000
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
J. Patrick Millinor, Jr.
|
|
|
|
|
|
|
|
|
|
|
513,334
|
|
|
|
513,334
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
John L. Nicholson (8)
|
|
|
388,146
|
|
|
|
26,666
|
|
|
|
693,000
|
|
|
|
1,081,146
|
|
|
|
|
|
|
|
24.3
|
|
|
|
|
|
Hayden D. Watson
|
|
|
55,555
|
|
|
|
|
|
|
|
889,334
|
|
|
|
944,889
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
Thomas L. West, Jr.
|
|
|
43,000
|
|
|
|
|
|
|
|
682,334
|
|
|
|
725,334
|
|
|
|
|
|
|
|
*
|
|
|
|
|
|
All current directors and
executive officers as a
group (10 persons)
|
|
|
3,641,297
|
|
|
|
26,666
|
|
|
|
6,820,815
|
|
|
|
10,462,112
|
|
|
|
|
|
|
|
24.3
|
|
|
|
|
|
|
|
|
*
|
|
Amount represents less than 1% of our Common Stock.
|
|
(1)
|
|
To our knowledge, the persons named in the table have sole voting and investment power with
respect to all shares of voting securities shown as beneficially owned by them, subject to
community property law, where applicable, and the information contained in the footnotes to
this table.
|
|
(2)
|
|
Applicable percentage ownership of common stock is based on shares of common stock issued
and outstanding as of July 18, 2008. Series B Preferred Stock is based on 109,933 shares of
Series B Preferred Stock outstanding on July 18, 2008. Applicable percentage ownership of
voting securities is based on shares of common stock issued and outstanding as of July 18,
2008, including shares of Series B Preferred Stock convertible into common stock. Beneficial
ownership is determined in accordance with the rules and regulations of the Securities and
Exchange Commission. In computing the number of shares beneficially owned by a person and the
percentage ownership of that person, shares of common stock subject to options or convertible
or exchangeable into such shares of common stock, held by that person, that are currently
exercisable or exercisable within 60 days of July 18, 2008 are deemed outstanding. These
shares, however, are not deemed outstanding for the purposes of computing the percentage
ownership of another person.
|
12
|
|
|
(3)
|
|
Includes 25,873 shares held by the Sterling Trust Company Trustee FBO Harvey M. Gammon.
|
|
(4)
|
|
Highbridge Capital Management, LLC is the trading manager of Highbridge International LLC and
has voting control and investment discretion over securities held by Highbridge International
LLC. Glenn Dubin and Henry Swieca control Highbridge Capital Management, LLC and have voting
and dispositive power over these securities. Each of Highbridge Capital Management, LLC, Glenn
Dubin and Henry Swieca disclaim beneficial ownership of the securities held by Highbridge
International LLC. Includes of 4,069,768 shares issuable upon conversion of the Notes and
2,034,884 shares issuable upon exercise of the Warrants.
|
|
(5)
|
|
Sandell Asset Management Corp. is the investment manager of Castlerigg Master Investments
Ltd. Thomas Sandell, Cem Hacioglu and Matthew Pliskin of Sandell Asset Management Corp. have
voting and dispositive power over these shares and may be deemed to share beneficial ownership
of the shares beneficially owned by Castlerigg Master Investments Ltd. Castlerigg
International Ltd. is the controlling shareholder of Castlerigg International Holdings Limited
which is the controlling shareholder of Castlerigg Master Investments Ltd. Each of Castlerigg
International Holdings Limited and Castlerigg International Ltd. may be deemed to share
beneficial ownership of the shares beneficially owned by Castlerigg Master Investments Ltd.
Messrs. Sandell, Hacioglu and Pliskin and Sandell Asset Management Corp., Castelrigg
International Holdings Limited, and Castlerigg International Ltd. each disclaims beneficial
ownership of the securities with respect to which indirect beneficial ownership is described.
Consists of 4,651,163 shares issuable upon conversion of the Notes and 2,325,581 shares
issuable upon exercise of the Warrants.
|
|
(6)
|
|
Downsview Capital, Inc. is the general partner of Cranshire Capital, L.P. Mitchell P. Kopin
of Downsview Capital, Inc. has voting and dispositive power over these Shares. Mr. Kopin and
Downsview Capital, Inc. disclaim beneficial ownership of the shares held by Cranshire Capital,
L.P. Consists of 581,395 shares issuable upon conversion of the Notes and 290,698 shares
issuable upon exercise of the Warrants.
|
|
(7)
|
|
Based on information reported on a Form 4 filed with the Securities and Exchange Commission
on September 5, 2007.
|
|
(8)
|
|
Includes 165,454 shares held by J.L. Nicholson MD Inc. 401-K FBO John L. Nicholson, 50,000
shares held by JLN Trust DTD April 26, 2001 and 55,031 shares held by John L. Nicholson MD
Inc. FBO John L. Nicholson.
|
Certain Relationships and Related Transactions
Indemnification of Directors and Officers
The laws of the state of Nevada and our Bylaws provide for indemnification of our directors
for liabilities and expenses that they may incur in such capacities. In general, directors and
officers are indemnified with respect to actions taken in good faith in a manner reasonably
believed to be in, or not opposed to, our best interests, and with respect to any criminal action
or proceeding, actions that the indemnitee had no reasonable cause to believe were unlawful.
We have been advised that in the opinion of the Securities and Exchange Commission,
indemnification for liabilities arising under the Securities Act is against public policy as
expressed in the Securities Act and is, therefore, unenforceable.
13
Report of the Audit Committee
The Audit Committee is responsible for appointing the independent registered public accounting
firm and for reviewing the scope, results and costs of the audits and other services provided by
them. It is not the duty of the Audit Committee to plan or conduct audits or to determine that the
Companys financial statements are complete and accurate and are in accordance with generally
accepted accounting principles. Management is responsible for the Companys financial statements
and the reporting process, including the system of internal controls. The independent registered
public accounting firm is responsible in their report for expressing an opinion on the conformity
of those financial statements with generally accepted accounting principles. The Board of
Directors has adopted a written charter for the Audit Committee, which was attached as Appendix A
to the proxy statement for our 2006 Annual Meeting of Stockholders. The members of the Audit
Committee are Joe Abrell, J. Patrick Millinor, Jr., John L. Nicholson, M.D. and Hayden D. Watson,
each of whom meets the independence standards, set forth in Section 121A of the American Stock
Exchange listing standards.
The Audit Committee has reviewed the Companys audited consolidated financial statements and
discussed such statements with management. The Audit Committee has discussed with the Companys
independent registered public accounting firm the matters required to be discussed by Statement of
Auditing Standards No. 114 (Communication with Audit Committees).
The Audit Committee received from the Companys independent registered public accounting firm
the written disclosures and the letter required by Independence Standards Board Standard No. 1
(Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees) and
discussed with them their independence. Based on the review and discussions noted above, the Audit
Committee recommended to the Board of Directors that the Companys audited consolidated financial
statements be included in our Annual Report on Form 10-KSB for the fiscal year ended March 31,
2008, and be filed with the Securities and Exchange Commission.
This report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference this Proxy Statement into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to
the extent that the Company specifically incorporates this information by reference, and shall not
otherwise be deemed filed under such Acts.
Audit Committee
Joe Abrell
J. Patrick Millinor, Jr., Chairman
John L. Nicholson, M.D.
Hayden D. Watson
14
Proposal 2: To Approve the Private Placement of the Senior Secured Convertible Notes and the Issuance of our
Common Stock subject to these Notes and Related Warrants
On November 13, 2007, we entered into a Securities Purchase Agreement (Purchase Agreement)
with three accredited investors (which we refer to individually as Investor and collectively as
Investors) pursuant to which we issued an aggregate of $4,000,000 senior secured convertible notes
due November 13, 2010 (Notes) and warrants (Warrants) to purchase an aggregate of 4,651,163 shares
of our common stock (Private Placement).
Our common stock is listed on the American Stock Exchange (AMEX). AMEX rules require us to
obtain stockholder approval of the issuance of our common stock subject to the Notes and the
Warrants. Specifically, Section 713(a) requires us to obtain stockholder approval for any issuance
or sale of common stock, or securities convertible into or exercisable for common stock, that is
(i) equal to 20% or more of our outstanding common stock before such issuance or sale, and (ii) is
at a price per share below the greater of book or market value at the time of such issuance or
sale. Section 713(a) applies to the Private Placement because:
the
shares of our common stock issuable upon conversion of the Notes and exercise of the
Warrants, without regard to any limitations on conversion or exercise described below,
represented approximately 43.5% of our outstanding shares of common stock on the date of
the Private Placement, and
the conversion price of the Notes and the exercise price of the Warrants and the number of
shares of our common stock issuable upon exercise of a Warrant are subject to anti-dilution
provisions, which if triggered, could result in a conversion or exercise price, as the case may be,
of less that the fair market value of our common stock.
In addition, Section 713(b), requires us to obtain stockholder approval for any issuance or
sale of common stock, or securities convertible into or exercisable for common stock, that could
result in a change in control of our company. In the Private Placement, we sold to the Investors
the right to acquire approximately 43.5% of our outstanding shares of common stock, without regard
to any limitations on conversion or exercise. If the
Investors were to convert all the Notes and exercise all the Warrants, the number of shares issued
upon such conversion and exercise, without regard to any limitations on conversion or exercise described below,
respectively, could result in a change in control of our
company.
Under the terms
of the transaction documents, an Investor may not convert a note or exercise
a Warrant if, following such conversion or exercise, the Investor would beneficially own more than 4.99% (Maximum
Percentage) of outstanding shares of our common stock following any such conversion or exercise.
An Investor may increase this Maximum Percentage up to 9.99% upon sixty-one (61) days prior written
notice to us. As a result, we are also required to seek stockholder approval under the terms of the transaction
documents to allow the Investors to convert their Notes and exercise their Warrants
in amounts which would allow them to own more than the Maximum Percentage of our common stock.
The Purchase Agreement prohibits us from entering into any transaction that could cause
the conversion price of the Notes or the exercise price of the Warrants to be adjusted below $0.43
per share unless we have received stockholder approval of this Proposal 2. In addition, the Notes
and Warrants prohibit an adjustment in the conversion and exercise price, as the case may be, to be
below $0.43 per share prior to our obtaining stockholder approval of the Private Placement.
In the event the Investors convert the Notes or exercise the Warrants, our current
stockholders will own a smaller percentage interest in our company. If, following the Annual
Meeting, the Investors convert all of their Notes and exercise all of their Warrants, an aggregate of
13,953,489 shares of common stock will be issued to the Investors. Based on the shares of common
stock outstanding on July 18, 2008, if the Notes and the Warrants were converted or exercised at
the current conversion and exercise price of $0.43 per share, the Investors would own approximately
% of our outstanding shares of common stock. As a result, a stockholder who owned 1% of our
outstanding stock immediately prior to conversion of the Notes and exercise of the Warrants would
own approximately % of the shares outstanding immediately after such conversion and exercise.
In addition, if the stockholders approval this Proposal 2, the conversion and exercise price
will be subject to anti-dilution protection and as such the number of shares issued to the
Investors upon conversion of the Notes and exercise of the Warrants could increase. For example,
if the Notes and the Warrants were converted or exercised, respectively, at $ per share, the
closing price of our common stock on July 18, 2008, the Investors would own approximately % of our
outstanding shares of common stock. As a result, a stockholder who owned 1% of our outstanding
stock immediately prior to such conversion and exercise would own approximately % of the shares
outstanding immediately after such conversion and exercise.
Approval of this Proposal 2 could
result in substantial dilution to our current stockholders and the Investors controlling
approximately, % of our common stock.
15
Unless stockholder approval is obtained at the Annual Meeting, (a) the maximum number shares
we can issue upon conversion of the Notes and exercise of the Warrants will be limited to 19.99% of
our outstanding shares of common stock on the date of the Private
Placement and by the Maximum Percentage, (b) we will be
prohibited from entering into a transaction that could cause a reduction in the conversion or
exercise price of the Notes or Warrants, respectively, and (c) the conversion price of the Notes and the
exercise price of the Warrants
will be fixed at $0.43 per share. In addition, if we do not receive stockholder approval at the
Annual Meeting, pursuant to the Purchase Agreement, we must submit this proposal to our
stockholders for approval the next annual meeting.
THIS FOLLOWING SUMMARY OF THE TERMS OF THE TRANSACTION DOCUMENTS IS INTENDED TO PROVIDE YOU
WITH BASIC INFORMATION CONCERNING THESE DOCUMENTS; HOWEVER, IT IS NOT A SUBSTITUTE FOR REVIEWING
THE SECURITIES PURCHASE AGREEMENT, THE FORM OF NOTE, FORM OF WARRANT AND THE VOTING AGREEMENT IN
THEIR ENTIRETY, WHICH WE HAVE INCLUDED AS APPENDICES B, C, D AND E, RESPECTIVELY, TO THIS PROXY
STATEMENT. YOU SHOULD READ THIS SUMMARY IN CONJUNCTION WITH THESE DOCUMENTS.
Terms of the Notes
Maturity Date.
November 13, 2010.
Interest
. As of July 1, 2008, the Notes bear an interest rate of 8.12% per annum, which is
equal to LIBOR plus 5% re-calculated as of the first day of each calendar quarter. We are required
to make interest payments quarterly in cash at the rate of 500 basis points over the then current
LIBOR rate. If the Investors convert their Notes prior to the quarterly interest payment, we shall
pay the quarterly interest accrued through the date of sale. For the period from November 13, 2007
to December 31, 2007 of $51,933 of interest was paid (using a 6 month LIBOR rate of 4.7375% on
November 13, 2007), the interest due for the period from January 1, 2008 to March 31, 2008 of
$96,725 of interest was paid (using a 6 month LIBOR rate of 4.56625% on January 2, 2008) and the
interest due for the period from April 1, 2008 to June 30, 2008 of $77,008 of interest was paid
(using a 6 months LIBOR rate of 2.62% on April 1, 2008). In addition, if there is an event of
default, we are required to pay an increased interest rate of 18% during the continuance of such
event of default.
Conversion.
At any time, at the option of an Investor, any outstanding principal amounts and
accrued interest may be converted into shares of our common stock at a conversion price of $0.43
per share, which is equal to 110% of the dollar volume-weighted average price for our common stock
on November 12, 2007, subject to anti-dilution provisions. As such, we are prohibited from issuing
equity securities at a price less than $0.43 per share. However, in no event will the conversion
price be less than $0.43 per share, unless and until we obtain stockholder approval of the issuance
of our common stock subject to the Notes and the Warrants. As of the date hereof, an Investor may
not beneficially own more than the Maximum Percentage of outstanding shares of our common stock
following any such conversion. However, at any time, an Investor may increase this Maximum
Percentage up to 9.99% upon sixty-one (61) days prior written notice to us. If we fail to timely
convert any portion of the Notes upon request, we may be obligated to pay a penalty equal to 1.5%
of the value of the unissued shares on the conversion date.
Event of Default
. The following constitute events of default under the Notes:
|
|
|
the failure of the resale registration statement to be declared effective by
the SEC by May 13, 2008 or, where the registration statement is effective, if the
effectiveness lapses in excess of specified time limits;
|
|
|
|
|
trading in our common stock is suspended or not listed for 5 consecutive
trading days or for more than an aggregate of 10 trading days in any 365 day period;
|
|
|
|
|
our failure to deliver common stock upon conversion of a Note or our expressing
our intention not to comply with a request for conversion;
|
|
|
|
|
if, for 10 consecutive business days, an Investors authorized share allocation
is less than the number of shares of common stock the Investors Note is convertible
into;
|
|
|
|
|
our failure to pay principal, a redemption amount, interest, late charges or
other amounts when due (including amounts due under any other transaction document);
|
16
|
|
|
a default or redemption or acceleration prior to maturity of indebtedness other than the Notes;
|
|
|
|
|
certain events of bankruptcy or insolvency relating to us or our subsidiaries;
|
|
|
|
|
a final judgment or judgments in excess of $250,000 is rendered against us or
our subsidiaries and such amounts are not covered by insurance or an indemnity or
bonded, stayed or discharged;
|
|
|
|
|
we breach any other provision of a transaction document which breach, if
curable, is not cured within 15 business days;
|
|
|
|
|
a breach or failure to comply with the Investors right of optional redemption
or the covenants contained in the Notes;
|
|
|
|
|
failure to perform under or comply with the terms of any security agreement,
pledge agreement or mortgage;
|
|
|
|
|
certain events related to the invalidity or potential invalidity of any
security documents;
|
|
|
|
|
the failure of any security agreement, pledge agreement or mortgage to create
or perfect a valid priority lien in the collateral;
|
|
|
|
|
our failure to comply with account control agreements established in connection
with the collateral;
|
|
|
|
|
any material damage to or loss of the collateral which causes a sustained
impact on the ability to generate revenues, if such event could reasonably be expected
to have a material adverse effect; and
|
|
|
|
|
an event of default occurs with respect to any other of the Notes.
|
In addition, we may be obligated to pay a fee equal to 100% or 125% of the then outstanding
principal amount of the Notes, accrued but unpaid interest, if any, and late charges, if any,
(Redemption Premium) depending on the nature of the default.
Optional Redemption.
On each of August 13, 2008 and May 13, 2009, the Investors may redeem
any outstanding principal amounts and accrued interest. Pursuant to the terms of the Notes, on
July 16, 2008, we gave notice to the Investors of their ability to exercise their optional
redemption right on August 13, 2008.
Corporate Transactions
. If we should enter in certain transactions where greater than 50% of
our assets or equity are transferred, the Investors may redeem the Notes for either 125% of (a) the
then outstanding principal balance or (b) the value of our common stock as converted at the time of
the change in control. If such an event occurs and the entire $4 million in principal is still
outstanding, the maximum aggregate amount the Investors would be entitled to receive would be $5
million. If, however, the Investors have converted all $4 million aggregate principal amount of the
Notes into shares of our common stock, which would equal approximately 9,302,326 shares of our
common stock, they would then be entitled to a maximum aggregate amount equal to 9,302,326 shares
multiplied by the closing price of our common stock on the redemption date.
Security Interest
. The Notes are secured by the Security Agreement, dated November 13, 2007,
pursuant to which we granted the Investors a security interest in all of our personal property,
whether now owned or hereafter acquired, including but not limited to, all accounts, copyrights,
trademarks, licenses, equipment and all proceeds from such collateral.
Terms of the Warrants
Exercise Period
. The Warrants may be exercised at any time until 11:59 p.m., New York time on
November 13, 2012.
Methods of Exercise
. The Warrants may be exercised in cash at all times during the exercise
period, whereby the holders of the Warrants deliver the certificates representing the Warrants to
us and the then-applicable exercise price for the Warrants in exchange for the shares issuable
thereunder. In addition, the Warrants may be net exercised under certain circumstances.
17
The net exercise provision allows the holder to receive shares of common stock equal to the
value of the Warrant without paying the exercise price in cash, but rather with the shares
underlying the Warrant.
Exercise Price, Adjustment to Exercise Price and Number of Shares
. The Warrants may be
exercised for an aggregate of 4,651,163 shares of our common stock at exercise price of $0.43 per
share, which is equal to 110% of the dollar volume-weighted average price of our common stock on
November 12, 2007. The exercise price and the number of shares issuable under the Warrants are
subject to customary adjustment in certain events, including reclassification of our securities,
certain mergers, consolidations, sales of substantially all of our assets, subdivision or
combination of our shares, stock dividends and other distributions; provided, however, in no event
will the exercise price be less than $0.43 per share unless and until we obtain stockholder
approval of the Private Placement. In addition, no Investor, following any such exercise, may
beneficially own more than the Maximum Percentage in effect at the time of any such exercise.
Registration Rights
. The shares of our common stock issuable upon exercise of the Warrants
are not registered under the Securities Act or any state securities laws. We granted registration
rights, described below, to the Investors for the shares of common stock issuable upon the exercise
of the Warrants.
Terms of the Put Agreement
The Investors also entered into a Put Agreement with Charles E. Ramey, our Chief Executive
Officer, and John L. Nicholson, M.D., a member of our Board of Directors (collectively referred to
herein as the Guarantors). Pursuant to the Put Agreement, following August 13, 2008, under certain
circumstances, the Investors may require one or more of the Guarantors to purchase all or a portion
of the Notes, including any accrued interest or late charges. In exchange for entering into the Put
Agreement, we have agreed to pay the Guarantors a fee equal to (a) two percent (2%) of the Note
principal balance for the first six months of the Notes term; (b) two percent (2%) of the Note
principal balance for the next twelve months of the Notes term; and, (c) two percent (2%) of the
Note principal balance for the remaining eighteen months of the Notes term, pursuant to a Put Fee
Agreement dated November 13, 2007. The Audit Committee of our Board of Directors reviewed the Put
Fee Agreement and engaged in a discussion regarding this agreement, and approved the Put Fee
Agreement.
As noted above, the Investors have the right to redeem all or a portion of the Notes on August
13, 2008. In the event the Investors make a demand for redemption and we are unable to redeem all
or a portion of the Notes, the Investors may exercise their put. Should the Investors exercise the
put, the amount redeemed will be paid by the Guarantors, or other new investors who desire to act
with the Guarantors, and the Guarantors will become the holders of the Notes with all of the rights
and obligations of the Investors under the Notes.
Terms of the Voting Agreements
In connection with the Private Placement, Mr. Ramey entered into a Voting Agreement, pursuant
to which Mr. Ramey agreed, solely in his capacity as a stockholder, to vote all of his shares of
our common stock in favor of Proposal 2 and agreed to vote against any proposal or other corporate
action or agreement that would reasonably be expected to hinder, impede, prevent or delay obtaining
our stockholders approval of this Proposal 2. As of the Record Date, Mr. Ramey held 2,140,210
shares of our common stock, or approximately % of our outstanding shares of our common stock that
are permitted to be counted under the American Stock Exchange rules for this Proposal 2.
The Voting Agreement will terminate immediately following stockholder approval of the Private
Placement or upon the mutual consent of Mr. Ramey and the Investors.
Registration Obligations
No later than the earlier 30 days after the closing of the Private Placement, we were
required, at our expense, to file with the SEC a registration statement with respect to the resale
of the shares of common stock issuable upon conversion of the Notes and exercise of the Warrants.
We were required to have such registration statement declared effective by the SEC on or before
March 12, 2008 (Initial Effectiveness Deadline) and to maintain the effectiveness of this
registration statement until the earlier of (a) the date on which the Investors may sell all shares
issuable upon conversion of the Notes and exercise of the Warrants then held by the Investors under
Rule 144(k) of the Securities Act or (b) such time as all of such shares have been sold. If the
registration statement (a) is not declared effective within 60 days following the Initial
Effectiveness Deadline or (b) once effective, sales of all such shares cannot be made under the
registration statement, we are required to pay the
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Investors a cash payment equal to 1.5% of the principal amount of the Notes on the initial day
of such failure and on every 30
th
day thereafter.
Indemnification.
We have granted the Investors customary indemnification rights in connection
with the registration statement. The Investors have also granted us customary indemnification
rights in connection with the registration statement.
Right of Participation
If, prior to May 13, 2009, we enter into an agreement to offer, sell, grant any option to
purchase or otherwise dispose of any of our equity securities or securities convertible into equity
securities in our company, we must provide written notice to the Investors of such transaction and
we must offer the Investors the opportunity to acquire up to fifty percent (50%) of such securities
on the same terms as offered to other investors.
Fees
In connection with the Private Placement, we paid approximately $76,994 in attorneys fees for
the Investors and collateral agent, approximately $20,000 in collateral agent and consultant fees
and $280,000 in placement agent fees, which represented approximately 10.4% of our net proceeds.
Following these payments we received net proceeds of approximately $3,623,000 from the Private
Placement. In addition, in exchange for entering into the Put Agreement with the Investors, we have
agreed to pay the Guarantors the fees described under Terms of the Put Agreement above.
Status of the Notes
On June 13, June 17 and June 23, 2008, we received letters from Highbridge International LLC
(Highbridge), Cranshire Capital, LP (Cranshire) and Castlerigg Master Investments Ltd.
(Castlerigg), respectively, each purporting to be an Event of Default Redemption Notice (Notices)
pursuant to the Notes. Pursuant to the Notices, the Investors demanded that we redeem the Notes at
a price equal to the Conversion Amount (as defined in the Notes) multiplied by the Redemption
Premium. According to the Notices, the purported Event of Default was our failure to have a
registration statement for the resale of the shares of our common stock issuable upon conversion of
the Notes and upon exercise of the Warrants issued in connection with the Notes declared effective
by May 12, 2008.
On June 18, 19 and June 26, 2008, we informed Highbridge, Cranshire and Castlerigg,
respectively, that, for the reasons set forth below, the Notices were defective because there is no
Event of Default pursuant to Section 4(a)(i) of the Notes, and
requested that Highbridge, Cranshire
and Castlerigg each immediately withdraw their respective Notices.
We informed Highbridge, Cranshire and Castlerigg that Section 4(a)(i) of the Notes assumes
that the absence of a registration statement required pursuant to the Registration Rights
Agreement, dated as of November 13, 2007, by and among us and the Investors, prevents the sale of
our shares of common stock issuable upon conversion of the Notes and exercise of the Warrants
(Registrable Securities). As Section 3(a) of the Registration Rights Agreement makes clear,
however, a registration statement is not necessary if the Registrable Securities can be sold
pursuant to Rule 144. Since the Investors are able to sell the Registrable Securities pursuant to
Rule 144, there is no need for such a Registration Statement under the Registration Rights
Agreement. Accordingly, we informed the Investors that there is no Event of Default pursuant to
Section 4(a)(i) of the Note.
On July 15, 2008, we gave notice to the Investors of their respective right of optional
redemption of the Notes on August 13, 2008. On July 16, 2008, we received optional redemption notices from
Castlerigg and Cranshire.
The
issue of whether or not an Event of Default has occurred and whether
or not the Investors are entitled to the remedies described above are
in dispute, and the dispute with the Investors is subject to change. We believe we have meritorious defenses
against the assertions and demands made by the Investors. However, we cannot assure you regarding
the outcome of this dispute. Regardless of the outcome, this dispute may be time-consuming and
expensive and could divert managements attention from our business.
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Required Vote
Approval will require the affirmative vote of a majority of the shares present and voting at
the meeting in person or by proxy.
The Board of Directors recommends a vote FOR approval of the Private Placement of the
Senior Secured Convertible Notes and the issuance of shares of our common stock upon conversion of
the Notes and exercise of the Warrants
.
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Proposal 3: To Ratify the Appointment of Independent Registered Public Accounting Firm
The Audit Committee has appointed the firm of Ham, Langston & Brezina, LLP (HL&B) as our
independent registered public accounting firm for the fiscal year ending March 31, 2009, subject to
ratification by the stockholders. Representatives of HL&B are expected to be present at our Annual
Meeting. They will have an opportunity to make a statement, if they desire to do so, and will be
available to respond to appropriate questions.
Audit Fees
The aggregate fees billed for professional services rendered by HL&B for the audit of our
financial statements for each of the fiscal years ended March 31, 2008 and March 31, 2007 were
$52,500 and $53,258, respectively.
Audit-Related Fees
The aggregate fees billed in each of the fiscal years ended March 31, 2008 and March 31, 2007
for assurance and related services rendered by HL&B that are related to the performance of the
review of our financial statements but not reportable as Audit Fees were $28,503 and $26,348,
respectively. Audit-Related Fees in both fiscal 2008 and fiscal 2007 were primarily for review of
the financial statements included in our Forms 10-QSB for such fiscal years and other information
contained in our SB-2, S-3 and S-8 filings with the SEC.
Tax Fees
The aggregate fees billed for professional services rendered by HL&B for tax compliance, tax
advice, and tax planning in each of the fiscal years ended March 31, 2008 and March 31, 2007 were
$8,050 and $7,500. Tax Fees in both fiscal 2008 and fiscal 2007 were incurred for: (i) preparation
of the preceding calendar years Federal corporate tax return; (ii) preparation of state franchise
tax returns; and (iii) consultation.
All Other Fees
There were no other fees billed for services rendered by HL&B not reportable as Audit Fees,
Audit Related Fees or Tax Fees for each of the fiscal years ended March 31, 2008 and March 31,
2007.
Audit Committee Pre-Approval Policies
The Audit Committee has established a policy intended to clearly define the scope of services
performed by our independent registered public accounting firm for non-audit services. This policy
relates to audit services, audit-related services, tax and all other services which may be provided
by our independent registered public accounting firm and is intended to assure that such services
do not impair their independence. The policy requires the pre-approval by the Audit Committee of
all services to be provided by our independent registered public accounting firm. Under the policy,
the Audit Committee will annually review and pre-approve the services that may be provided by the
independent registered public accounting firm without obtaining specific pre-approval from the
Audit Committee or its designee. In addition, the Audit Committee may delegate pre-approval
authority to one or more of its members. The member or members to whom such authority is delegated
is required to report to the Audit Committee at its next meeting any services which such member or
members has approved. The policy also provides that the Audit Committee will pre-approve the fee
levels for all services to be provided by the independent registered public accounting firm. Any
proposed services exceeding these levels will require pre-approval by the Audit Committee.
All of the services provided by our independent registered public accounting firm described
above under the captions Audit Fees, Audit-Related Fees and Tax Fees were approved in accordance
with this policy and the Audit Committee has determined that their independence has not been
compromised as a result of providing these services and receiving the fees for such services as
noted above.
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Required Vote
Ratification will require the affirmative vote of a majority of the shares present and voting
at the meeting in person or by proxy. In the event ratification is not obtained, the Audit
Committee will review its selection of our independent registered public accounting firm for the
fiscal year ending March 31, 2009.
The Board of Directors recommends a vote FOR ratification of the appointment of Ham,
Langston & Brezina, LLP as our independent registered public accounting firm
.
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Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires our officers and directors, and
persons who own more than ten percent of a registered class of our equity securities, to file
reports of ownership and changes in ownership on Forms 3, 4 and 5 with the Securities and Exchange
Commission. Officers, directors and greater than 10% shareholders are required to furnish us with
copies of all such forms that they file.
Based solely on our review of copies of such forms it has received and written representations
from certain reporting persons that they were not required to file Forms 5 for specified fiscal
years, we believe that all of our officers, directors and greater than 10% beneficial owners
complied with all Section 16(a) filing requirements applicable to them with respect to transactions
during fiscal 2008 with the exception of the following: Messrs. Abrell, Watson and West and Dr.
Nicholson were late reporting the options automatically granted to each of them following our
annual meetings held in 2005-2007, and Mr. Millinor was late reporting the options automatically
granted to him following our annual meetings held in 2004-2007. These awards were disclosed in our
proxy statements for the applicable year.
Where You Can Find Additional Information
The SEC allows us to incorporate by reference information into this Proxy Statement, which
means that we can disclose important information to you by referring you to another document that
we filed separately with the SEC. The information incorporated by reference is considered a part of
this Proxy Statement, and all information appearing in this Proxy Statement is qualified in its
entirety by the information incorporated herein by reference. Information in this Proxy Statement
updates and, in some cases, supersedes information incorporated by reference from documents that we
have filed with the SEC prior to the date of this Proxy Statement, while information that we file
later with the SEC will automatically supplement, update and, in some cases, supersede the
information in this Proxy Statement.
The following documents and information we previously filed with the SEC are incorporated by
reference into this Proxy Statement:
our Annual Report filed on Form 10-KSB for the fiscal year ended March 31, 2008.
In addition, all documents we file under Section 13(a), 13(c), 14 or 15(d) of the Exchange Act
after the date of this Proxy Statement and before the date of the Special Meeting are incorporated
by reference into and deemed a part of this Proxy Statement from the date of filing of those
documents.
Documents incorporated by reference are available from us without charge, excluding all
exhibits unless we have specifically incorporated by reference an exhibit in this Proxy Statement.
You may obtain documents that we have filed with the SEC and incorporated by reference in this
document, without charge, by making an oral or written request to US Dataworks, Inc., One Sugar
Creek Center Boulevard, Suite 500, Sugar Land, Texas 77478, Telephone: (281) 504-8000, Attention:
Investor Relations.
In addition, you may read and copy any reports, statements or other information that us files
with the SEC at the SECs public reference Room, 450 Fifth Street, N.W., Room 1024, Washington,
D.C. 20549. Please call the SEC at 1-800-SEC-0330 for further information on the public reference
room. These SEC filings are also available to the public from commercial document retrieval
services and at the website maintained by the SEC at http://www.sec.gov.
Other Matters
We know of no business that will be presented at the Annual Meeting. If any other business is
properly brought before the Annual Meeting, it is intended that proxies in the enclosed form will
be voted in accordance with the judgment of the persons voting the proxies.
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You should rely only on the information contained (or incorporated by reference) in this Proxy
Statement. We have not authorized anyone to provide you with information that is different from
what is contained in this Proxy Statement. This Proxy Statement is dated July 28, 2008. You should
not assume that the information contained in this Proxy Statement is accurate as of any date other
than that date (or as of an earlier date if so indicated in this Proxy Statement).
By order of the Board of Directors.
/s/ Charles E. Ramey
Charles E. Ramey
Chief Executive Officer
July 28, 2008
PLEASE SIGN, DATE AND MAIL YOUR PROXY NOW OR
SUBMIT YOUR PROXY BY TELEPHONE OR THE INTERNET
US DATAWORKS APPRECIATES YOUR PROMPT RESPONSE
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