GENERAL SHAREHOLDERS'
MEETING OF ECOPETROL S.A.
BOGOTA,
Colombia, Feb. 21, 2025 /PRNewswire/ -- The Chief
Executive Officer of Ecopetrol S.A. ("Ecopetrol") hereby summons
all Shareholders to the General Shareholders' Meeting to
be held on Friday, March 28, 2025, starting at
9:00 a.m., at the Centro
Internacional de Negocios y Exposiciones (Corferias), located
on Carrera 37 No. 24 - 67 in Bogota, D.C.
The agenda for the meeting will be the following:
- Safety guidelines
- Quorum verification
- Opening of the General Shareholders' Meeting by the
Chief Executive Officer of Ecopetrol
- Approval of the Agenda
- Appointment of the Chairperson presiding over the
General Shareholders' Meeting
- Appointment of the commission responsible for scrutiny and
counting of the votes
- Appointment of the commission responsible for the revision
and approval of the minutes
of the meeting
- Presentation and consideration of the Board of Directors'
report on its performance, development, and compliance with
the Corporate Governance Code
- Presentation and consideration of the 2024
Integrated Management Report
- Presentation and consideration of the individual and
consolidated audited financial statements as of December 31, 2024
- Reading of the Independent Auditor's opinion
- Approval of the Board of Directors' report on its performance,
development, and compliance with the Corporate Governance Code
- Approval of the 2024 Integrated Management Report
- Approval of the individual and consolidated audited financial
statements as of December 31,
2024
- Presentation and approval of the profit distribution
project
- Election of the Statutory Auditor for the 2025 – 2029 period
and assignment of his remuneration
- Election of Board Members for the 2025 - 2029 period
- Presentation and approval of amendments to the Internal
Regulations of the General Shareholder´s Meeting
- Presentation and approval of amendments to the succession
policy for the members of the Board of Directors.
- Interventions and miscellaneous
The Meeting will be broadcast live via streaming on
Ecopetrol's website.
The voting process will be conducted electronically.
Shareholders are requested to attend the Meeting with their smart
mobile devices. If any Shareholder does not have access to a device
with the technical requirements required, the company has provided
an alternate mechanism for Shareholders to exercise their right to
vote.
Shareholders may exercise the right to inspect the Company's
books and other documents referred to in Articles 446 and 447 of
the Commercial Code as of March 6,
2025. Shareholders, their proxies and/or their
representatives may request an in-person appointment to the email
derechodeinspeccion2025@ecopetrol.com.co, at least one
business day prior to the date on which they intend to
exercise said right, following the regulations for the proper
exercise of it (available at www.ecopetrol.com.co/asamblea-2025).
The aforementioned mailbox is intended solely and exclusively for
scheduling the in-person appointment. Any other concerns or request
related to other matters must be requested through the Shareholder
Service Office mailbox accionistas@ecoptrol.com.co.
Shareholders who cannot attend the Meeting may be represented by
power-of-attorney duly granted in writing to a trusted legal
representative, who must meet the requirements established in
Article 184 of the Commercial Code. The power of Attorney templates
in both Spanish and English can be downloaded from the website at
www.ecopetrol.com.co/asamblea-2025.
For the legal
representation of the shareholders, compliance will be given to
the provisions of the Legal Circular 029 of 2014 regarding the illegal,
unauthorized and unsafe practices of securities issuers.
Except in cases of legal representation, Ecopetrol
administrators and employees may not represent shares other than
their own while they are employed by the company, nor substitute
the powers conferred
thereon. Additionally, they may not vote on the Company's financial
statements.
RICARDO ROA BARRAGÁN
Chief Executive Officer
RECOMMENDATIONS
- If an individual is acting as a proxy representative, the
corresponding proxy form must be submitted in its physical form at
registration along with any additional documentation required.
Certificates of incorporation and legal representation of the
companies must have an issuance date not exceeding one month.
- To avoid overcrowding, guarantee the adequate participation of
all shareholders, the doors of Corferias and registration points
will open as of 7:00 a.m.
- To expedite the registration process and ensure appropriate
participation at the Meeting, in the case of individuals
representing as proxy multiple shareholders, it is suggested a
proxy representative is only responsible for at most 50 proxy
forms.
- Only one helper per shareholder requiring additional assistance
will be allowed entry.
- Only one kit will be provided per shareholder or proxy,
regardless of the number of people they represent. The substitution
or revocation of the power of attorney will not entitle the
delivery of a new kit.
- Publicity material or any other type of material that might
hamper the normal course of the meeting will not be allowed in the
facility and their distribution is strictly prohibited.
- If you experience symptoms of acute respiratory infection
(cough, fever, sore throat, muscle pain), we recommend that you
refrain from attending the Meeting and instead follow it live via
streaming. If you do attend please wear a face mask during the
Meeting.
- Shareholders are invited to update their personal information
through the Shareholder Services´ Office mail box and/or phone
number and/or the Shareholder portal available on Ecopetrol's
website.
Additional information is available at:
Shareholder
Services' Office
Telephone
Bogotá: +(57) 601307 70 75; rest of the country: +(57) 01 8000
113434 Email:
accionistas@ecopetrol.com.co
www.ecopetrol.com.co
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SOURCE Ecopetrol S.A.
